Research Approvals and Ethics

Approval to Conduct Research

In order to conduct research at Island Health, Principal Investigators must obtain:

1. A Research Ethics Board Certificate of Approval issued by Island Health or including Island Health in the Harmonized Ethical Approval; and

2. Island Health Operational Review & Approvals, as applicable.

QI/QA and Program Evaluation Projects

Although Quality Improvement (QI) and Quality Assurance (QA) projects do not undergo a formal review by a research ethics board, they still require appropriate organizational oversight.

If you are considering conducting a QI project within Island Health, please complete the QI Registry

Students, Faculty, and BC Ethics Harmonization

Researchers who must obtain multiple ethical clearances from separate BC research ethics boards (such as UVic, UBC, BC Cancer Agency, or another Health Authority) can start by completing this Harmonized Ethics Checklist (.doc) and emailing our office at researchethics@viha.ca.  We will then ensure the right people are involved for an efficient ethical review of your study across the various institutions that may be involved.

All new research ethics projects involving University of Victoria and Island Health need to start with the completion of the Harmonized Ethics Checklist (.doc)

Additional approvals for regulated sponsored clinical trials:

1. Clinical Trial Agreement between Island Health, Principal Investigator, and Sponsor

2. Health Canada Letter of No Objection (NOL)

3. Clinical Trial Registration number with a non-profit clinical trials registry, e.g. http://www.clinicaltrials.gov/

Additional approvals for grant-funded studies:

1. Grant Contribution Agreement

Additional approvals for external affiliated researchers:

1. Research Affiliation/Collaboration Agreement (inter-institutional)

2. Study Specific Researcher Affiliation Agreement

UBC Family Practice Resident Research, Dietetic Interns, Pharmacy Residents and Summer Medical Students Research Projects

UBC Family Practice Resident Research, UBC Dietetic Interns, UBC Pharmacy Residents and UBC Summer Medical Students Research Projects need to apply ONLY to Island Health for their projects.

Please submit your application to Island Health Research Ethics using the Research Portal and ensure you notify UBC in accordance with the UBC guidance document.

Contact Information

Phone: 250-519-6726
Email: researchethics@viha.ca 
Mailing Address
Vancouver Island Health Authority
Research Ethics and Compliance Office
Queen Alexandra Centre
Main Building, Room 205
2400 Arbutus Road
Victoria, BC V8N 1V7